US Chess Accepting Bookstore Bids for National Events

The US Chess Federation is soliciting Bookstore bids for the following National events:

2017 U.S. Open, July 29 – August 6, 2017, Sheraton Norfolk Waterside Hotel, 777 Waterside Drive, Norfolk, Virginia 23510

2017 National K-12 Grade Championships, December 8 – 10, 2017, Disney’s Coronado Springs Resort, 1000 West Buena Vista Drive, Lake Buena Vista, Florida 32830

2018 National Junior High (K-9) Championship, April 6 – 8, 2018, Hyatt Regency Atlanta, 265 Peachtree Drive NE, Atlanta, Georgia 30303

2018 National High School (K-12) Championship, April 27 – 30, 2018, Hyatt Regency Columbus, 350 N. High Street, Columbus, Ohio 43215

2018 National Elementary (K-6) Championship, May 11 – 13, 2018, Gaylord Opryland Resort and Convention Center, 2800 Opryland Drive, Nashville, Tennessee 37214

Bids must be submitted to [email protected] and [email protected] not later than May 19, 2017.

The US Chess Federation will:

  1. Provide adequate space for the bookstore vendor with tables and chairs.
  2. Provide the bookstore vendor with the contact name at the hotel property so they may make necessary arrangements for product delivery.
  3. Provide a US Chess Federation point of contact person at the event.

Bid will include:

  1. Per player fee or percentage of sales.
  2. Percentage of sub-vendor fees to be paid to the US Chess Federation.
  3. Any other additional concessions offered to the US Chess Federation.

The bidder will acknowledge that:

  1. Gift certificates issued will be charged to US Chess Federation at 80% of value.
  2. Bookstore vendor must obtain US Chess Federation approval for any sub-vendors including any book signings.
  3. The space layout design will be provided to US Chess NLT 30 days prior to the start of the event.
  4. The bookstore is responsible for obtaining its own electrical power and internet service from the hotel.
  5. It is the responsibility of the bookstore vendor to make arrangements with the hotel concerning the delivery or pick up of products.
  6. The bookstore must pay any drayage fee associated with its operation.
  7. The expected arrival and departure dates for products must be provided 30 days prior to the start of the event.
  8. The bookstore vendor must provide US Chess the primary point of contact 30 days prior to the start of each event.
  9. The bookstore vendor must provide the US Chess the store hours 30 days prior to the start of each event
  10. US Chess retains the rights to contract with a T-Shirt Vendor.
  11. US Chess retains the rights to contract with other vendors offering products and services which are not offered by the bookstore.
  12. The bookstore will provide the chess sets and boards for the events.
  13. The inventory for sale must include a wide variety of books, chess sets and clocks.

Please direct all questions to US Chess Director of Events, Franc Guadalupe, [email protected], or to the US Chess Assistant Director of Events, Boyd Reed, [email protected] .


Leave a Comment

  • Categories

  • Archives

  • Announcements

  • US Chess Press