2025 K12 Reservation Policy
The following reservation policy applies to The Doubletree host hotel:
Reservations of 1-9 rooms before October 17, 2025: may be made via the custom booking link or by calling the reservation desk. Each reservation will be guaranteed by major credit card. On October 17, 2025, the full amount of the reservation (inclusive of fees and tax) will be charged to the card. All reservations charged as of that date will be considered guaranteed and the amount charged will not be refundable. Reservations cancelled prior to the charge date will result in no charge to the card on file, and the room will be returned to the group's inventory. If the card on file cannot be successfully charged on October 17, 2025, the reservation will be considered cancelled and handled the same as a formally cancelled reservation.
Group reservations of 10 rooms or more before October 17, 2025: cannot be made via the custom booking link. These may only be made by calling the reservation desk. Each group reservation will be guaranteed by major credit card. On October 17, 2025, one night's charges (inclusive of fees and tax) will be charged to the card on file for the group reservation. Any charge made as of that date will be considered guaranteed and the amount charged will not be refundable. Group reservations cancelled prior to the charge date will result in no charge to the card on file, and the room will be returned to the group's inventory. If the card on file cannot be successfully charged on October 17, 2025, the entire group reservation will be considered cancelled and handled the same as a formally cancelled reservation.
ALL reservations AFTER October 17, 2025: can be made via the custom booking link or by calling the reservation desk. Each reservation will be made with a major credit card, which will be charged the full amount of the reservation (inclusive of fees and tax) at the time the reservation is processed. After the charge is confirmed, the reservation will be considered guaranteed and the amount charged will not be refundable.
The following reservation policy applies to The Davenport Grand and Centennial host hotels:
Reservations under 3 rooms before October 17, 2025: may be made via the custom booking link. Any rooms over 3 rooms can be booked by calling the Group reservation desk (509-598-4554, M-F 9AM-5PM) or by sending an email to
[email protected] to arrange multiple reservations and separate billing. Each reservation will be guaranteed by major credit card. All reservations charged as of that date will be considered guaranteed. Reservations cancelled prior to the charge date will result in no charge to the card on file, and the room will be returned to the group's inventory. If the card on file cannot be successfully charged on October 17, 2025, the reservation will be considered cancelled and handled the same as a formally cancelled reservation.
Group reservations of 3-10 rooms or more before October 17, 2025: cannot be made via the custom booking link. These may only be made by calling the group reservation desk(509-598-4554, M-F 9AM-5PM) or by sending an email to
[email protected] to arrange multiple reservations and separate billing. Each group reservation will be guaranteed by major credit card. On October 17, 2025, the room reservations (inclusive of fees and tax) will be charged to the card on file for the group reservation. Any charge made as of that date will be considered guaranteed. Group reservations cancelled prior to the charge date will result in no charge to the card on file, and the room will be returned to the group's inventory. If the card on file cannot be successfully charged on October 17, 2025, the entire group reservation will be considered cancelled and handled the same as a formally cancelled reservation.
ALL reservations AFTER October 17, 2025: can be made via the custom booking link but only up until 11/14/25, alternatively, call the group reservation desk (509-598-4554, M-F 9AM-5PM) after 10/17/25. The reservations at group rate may still be applicable but are only based on availability after 10/17/25. Each reservation will be made with a major credit card, which will be charged the full amount of the reservation (inclusive of fees and tax) at the time the reservation is processed. After the charge is confirmed, the reservation will be considered guaranteed.
